Thursday, September 30, 2010

Get All the Grant Money You Need: 7 Steps

There are no secrets to getting grant money for your school. You can get your share of grants provided you follow the proper steps persistently and consistently. Most of the schools that don't win grant money either don’t apply for grants or do so in a haphazard way. Below I offer a list of seven critical steps that I believe you need to follow and apply in order to secure grant money for your school. I will break down each of these steps in more detail in future blogs, but please don’t wait for those blogs to start using this information: you should be applying for grants right now for the fall and spring semesters.

1. Understand in detail the problems your school faces. If you want to secure grant money for your school, the first step is to understand in detail the problems your school faces. To understand the problems and their severity, you must consistently perform needs assessments. A good needs assessment will measure the difference between what you expect to happen in your classroom, school, or district and what actually happens. The wider the gap between expectations and actual outcomes, the larger the problem you have.

2. Develop a solution that has the greatest chance of solving the problem. Once you have identified your greatest problem, the second step toward obtaining grant money is to develop the solution that has the greatest chance of solving your problem. That solution will entail details about personnel, programs, time, and materials that will be needed to accomplish your goal. For example: What will it take to get your students reading on grade level rather than 1.5 years behind the national average? You must develop a plan and have every expectation that it will work. As a part of the plan development process, you must develop a reasonable budget that details what it will cost to implement your plan.

3. Begin looking for grant money to pay for your program. Assuming that you do not have the money in your regular budget to finance your plan, step three is to begin looking for grant money to pay for your program. Since your time writing grants is more valuable than your time looking for them, I strongly recommend that you use a comprehensive school-grant database to match your needs with a grant from the federal government, your state government, a corporation, or a foundation. It is vitally important that you match your needs as closely as possible with a granting entity that uses its grant money to help schools solve the type of problem you are experiencing.

4. Verify that your school is eligible for the grants you will seek. The match between your needs and the granting agency's requirements is so important that it leads directly to step number four: always call the person listed as the contact for the grant(s) you seek and verify that your school is eligible for that grant (those grants). If you are not eligible, or you sense a negative response from the contact person, you should immediately go back to step three and start the matching process again. If you are going to be successful in getting grant money, you must have good, verified matches.

5. Obtain the grant application and read it carefully. Step five involves gathering information. Once you know you have a match between your needs and a grantor, you should obtain a copy of the grant application, read it carefully, and gather all the statistics and other information you will need about your school and your needs in order to complete the grant application.

6. Complete the application. Write clearly and concisely. Follow all directions to the letter, including the font style and type size that you use to prepare the application. Complete every section of the application. To be sure you do a quality job, complete each section as if it is the only section on the application. You will be competing for this money with other schools. A quality application is essential.

7. Get your application in the mail a week before the deadline. The final step is to complete your application and get it in the mail at least one week before the deadline. Overnight delivery does not always mean your package will be delivered the next day. If your package is late, you may be able to reclaim the postage paid; but if you've missed the grant deadline, the granting entity will not consider your application.

That’s it. Follow those seven steps and you will get more than your share of grant money. For more detail on these steps, watch the next seven blogs to make this seven-step process work even better for you.

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